This has been a great day to juggle several things: generating an order of service for a memorial service, meeting with a team of ministers, educators, and musicians about our collaborative worship plans, developing a proposed plan for a Rapid Response Network in the Houston area, and adjusting my 2013 calendar for incoming events. Interesting that I chose the word “incoming.” Rather indicative of my feeling that multiple things are coming at me at once. The dates in your calendar are closer than they appear.
Well okay then.
This morning I read some advice from Management Tools (a great resources with a free newsletter, podcasts, and the option to sign up for more). Not revolutionary but practical and easy as 1, 2, 3. When things are coming at you, fast and furious, or you find yourself stuck in the mire of inertia, there’s something satisfying about the number 3.
One: Pick the next three things you need to do. Write them down on a post it or a piece of scrap paper. Do them. Every time you get distracted and think – what was I supposed to be doing? – go back to your short list. When you’ve done the first three, do another three. You’ll be amazed at how many completed post-it notes you’ll end up with. I find this helps on days full of interruptions or when I’m feeling a little [overwhelmed].Two: At the end of the day, pick the most important three things for you to do the next day. Write them down. Do those things FIRST, before email, before phone calls, before any meetings. If you use this technique, you’ll always be working on your priorities.Three: If your list is very long, pick three like things, and do just those. Three phone calls, three emails, three pages you need to print, three pieces of filing. If you like stability, do three more of those things until all that group is done. If you like variety, do three of something different.